Privacy Rule – Reasonable Safeguards

The Privacy Rule requires use of reasonable safeguards to protect PHI, which include the following:

  • Speaking softly when discussing PHI in public spaces (desk, cubicle, hallway)
  • Not using the name of the individual whose PHI is being discussed
  • Reminders to employees to keep PHI secure
  • Isolating and locking filing cabinets or anything containing PHI
  • Logging off of your computer when you walk away from it
  • Equipping computers with password-protected screensavers
  • Never discussing PHI outside of work in public spaces where others can hear

All employees must be extremely cognizant of reasonable safeguards when dealing with PHI to avoid any HIPAA violations