The Privacy Rule requires use of reasonable safeguards to protect PHI, which include the following:
- Speaking softly when discussing PHI in public spaces (desk, cubicle, hallway)
- Not using the name of the individual whose PHI is being discussed
- Reminders to employees to keep PHI secure
- Isolating and locking filing cabinets or anything containing PHI
- Logging off of your computer when you walk away from it
- Equipping computers with password-protected screensavers
- Never discussing PHI outside of work in public spaces where others can hear
Actionable Takeaway
- All employees must be extremely cognizant of reasonable safeguards when dealing with PHI to avoid any HIPAA violations